EndNote 2025

Each output style offers certain aspects of a reference, or limits itself to some. Still, if you want to change the information but you are bound to a specific output style, you might want to edit the information and keep the style. Publishers often demand particular output styles. 

There are special features for adding text to references in the text. These go only for Author/Date styles like APA 7th.
It concerns matters such as adding a text like “also see”, but also for adding page numbers.

Important note: don't make these changes directly in Word. They will disappear when you close the document and open it again.

Use the menu instead and make your changes in the EndNote Library. Go to the option: 'Edit and Manage Citation(s):

Prefix: what is placed in front of the citation
Suffix: is what is placed after the citation
Pages: are specifically named pages in the citation

The changes above result in: 

text in article {See also Sarrami-Foroushani, Traviaglia, Debono, 2015, pp. 1230-1234 et al.} .... continuing text....

Note: Don't forget to put in space after prefix, before suffix.

Adding page numbers does not work for all styles.If it does not work this way use Suffix to add page numbers.
That way you have to type exactly what you want, for instance “[comma][space]p. 136

If you want to delete an EndNote reference from Word, do NOT use the backspace, but follow these steps:

• Highlight the citation in your Word document that you would like to delete.

• Go to the EndNote tab and select Edit & Manage Citation(s).
• A window will pop-up with a listing of the citations you have entered into your manuscript so far. The citation you highlighted will be highlighted blue.
• Select the Edit Reference tab next to your citation and choose Remove Citation. 

Texts read more smoothly when authors are named as a part of the text instead being put between brackets.
Click in the menu on  ' Edit & Manage Citation(s)'

For example we use this text: 

Two groups were evaluated for radiographic evidence of SSCD and the relationship between the dehiscence and superior petrosal sinus(see also Kung, Jones, & Lai, 1990, pp. 1230-1234 et al.)

What we want is:  Kung and Jones (see also Kung, Jones, & Lai, 1990, pp. 1230-1234 et al.) evaluated two groups . . .

From this citation between brackets we omit the names of authors via the menu 'Edit & manage citation(s)'

Next click Default, and select exclude author. The result will be like:

Kung and Jones(1990) evaluated two groups  . . .

When you add citations and references to your paper, the notes end at the end of your document, creating the list of used references. This is your reference list, but at this stage the list is still connected to your EndNote library. 

Just click on the list and the entire list becomes grey.

That is OK as long as you are working on your paper, but if you send it to your teacher or publisher, it is recommended to remove the field codes from the Word document. 

• First make a copy of your paper before you do anything
• Click on the list. The reference list still lights up
• Select the EndNote tab 
• Press option 'Convert Citations & Bibliography' 
• Choose 'Convert to Plain Text' 
• Endnote creates a plain text copy of your original document, which makes it possible for to continue writing, editing, adding extra citations etc.

Traveling Library

If you want to enable your co-worker, teacher, or a peer to incorporate your references into their own EndNote Library, you can make a Traveling library. 

If they open your document, they can use the feature Export to EndNote, and choose 'Export Traveling Library'.
That opens a menu where they can choose between importing it into a specific or an entirely new EndNote library.
It's an easy way of sharing references.